Grants, Contracts, & Projects Specialist
Purpose: This position manages grant writing and contracts administration, seeks new funding opportunities, and supports special projects for the agency.
Category: Regular, Full-time; Exempt, Salary
Reports to: Vice President of Philanthropy & Communications
Compensation: $50,926.67 – $63,658.34 per year (Dependent upon relevant education, experience, and preferred qualifications).
Major Duties & Responsibilities:
• Supports all departments and subsidiaries of PCOA with grant writing and contract management, including documentation, tracking deadlines, and project management.
• Researches and identifies new grant opportunities that align with organizational priorities and provides supports in preparing grant applications for submission.
• Writes grant proposals and prepares grant-related documents.
• Maintains internal grant tracking and reporting systems that ensure timely completion of grant deliverables, compliance, reporting and required documentation.
• Participates in community functions and associations.
• Manages special projects as directed by executive management.
An equivalent combination of education and experience related to the position may be considered.
• A Bachelor’s degree in Business or Public Administration, Human Services, or a closely related field.
• At least three (3) years of experience in administering, budgeting, compliance, and writing of grants and contracts in a nonprofit setting; four (4) years is preferred.
• At least one (1) year of experience in project management.
• Must have reliable transportation.
• Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance.
Knowledge, Skills, & Abilities:
• Knowledge of federal, state, and local resources, programs, and services related to human and social services.
• Knowledge of project management principles and practices.
• Knowledge of project management techniques and practices as applied to specific projects.
• Knowledge project management and grant management principles and practices.
• Ability to communicate technical information to non-technical users.
• Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to manage time, organize work, set priorities, meet deadlines, and follow up on work assignments with minimal supervision.
• Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers.
• Ability to train, mentor, and provide ongoing constructive feedback to team.
Schedule, Post of Duty, & Travel Requirements:
• 37.5 hours weekly, primarily Monday-Friday, 8:30am – 5:00pm.
• This position is located at the Lupu Building (8467 E Broadway Blvd, Tucson AZ 85710).
• Some remote work may be available.
• Some travel is required between PCOA locations, community events, and external/internal meetings and conferences.
PCOA offers a comprehensive benefits package, including:
• Employees working at least 30 hours per week are eligible for medical, (PPO and HDHP with or without an HSA) dental, and vision benefits. Employees working at least 37.5 hours per week are eligible for additional voluntary life and AD&D, as well as long- and short-term disability benefits.
• Regular, full-time employees receive 12 paid holidays, 21 days of vacation and 15.5 days of sick leave. Part-time employees receive a prorated amount of time off depending on the number of hours worked.
• Employees are immediately eligible to contribute and are vested in a 401K plan upon hire.
• An employee wellness and employee assistance program are available to support the health and wellness of all PCOA employees and members of their household.
• In-house training and professional development opportunities available.
About Pima Council on Aging
Pima Council on Aging’s mission is to promote dignity and respect for aging, and to advocate for independence in the lives of Pima County’s older adults and their families. We are Pima County’s leading experts on aging well, advocacy, and unbiased information for older adults and their families. Founded in 1967, PCOA was among the first aging services organizations in the nation. We are passionate about improving the experience of aging in our community.
With more than five decades of service to Pima County’s communities, we have developed an unparalleled network of service partners and programs and older adults. This allows us to continually find new ways to serve our community through direct services and partnerships. We strive to be inclusive, innovative, and integrated into the fabric of our community. The agency budget of $17M, which includes Caregiver Training Institute and Pima Care at Home (members of the PCOA family of nonprofit agencies), is comprised of national, state, and local government contracts; grants, contributions, and gifts; program fees; and special event revenues.
Our Commitment to Equal Employment Opportunity:
At Pima Council on Aging, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all.
To apply for this position, please download and complete our job application using this link. Please submit your completed application along with supporting documents below, send it to email@example.com, or fax to 520-762-4773.