Full Time
Posted 1 month ago

Purpose: The Program Administrator is responsible for the overall administration of the organization, program development, and the CGTI facility. This dynamic position is responsible for ensuring CGTI meets the needs of our community and for ensuring high integrity in the management of the school. The CGTI Program Administrator reports to the VP of Population Health Initiatives for Pima Council on Aging (PCOA)

Major Responsibilities:
Create an environment for success through the following duties:
• Planning, supervision, management, and evaluation of all educational programs to support the CGTI mission, vision, and values.
• In coordination with the VP of Population Health Initiatives, manage the preparation of the annual budget, goals, and objectives for each fiscal year, as well as lead the development of the multi-year strategic plan.
• Maintain professional contact and function as the liaison to other institutions, associations, and organizations and help further develop the Industry Partner (student placement) program.
• Market the Industry Partner program to local organizations to increase and facilitate membership, while representing various health care industries.
• Coordinate the enrollment and renewal of Industry Partner memberships.
• Conduct regular follow-up with Industry Partners to understand hiring needs. Maintain active communication to secure feedback and foster increased involvement with CGTI.
• Oversees the day-to-day functioning of the school, ensuring administrative and financial systems are in place.
• Develop and maintain policies and procedures necessary for high quality, affordable educational services.
• In coordination with the RN Coordinator, ensure that the program meets applicable federal requirements and licensing board statutes, including required applications, renewals, and reports to maintain school accreditation.
• Complete and submit all required documents and reports and update required information in Arizona Job Connection for continued eligibility on the DES Eligible Training Provider List.
• In coordination with the PCOA Finance Department approve and submit orders for program expenses.
• In coordination with the PCOA senior leadership, prepare reports for the ongoing development of the institute and agency.
• In coordination with the PCOA Philanthropy and Communications Department, support and develop special projects and outreach programs to increase community awareness of CGTI programs and services.
• Evaluate the effectiveness of the program and implement improvements.

Knowledge/Skills Required:
• Ability to represent CGTI and PCOA as a senior leader
• Ability to supervise individuals with clarity and fairness
• Strong business development and community-based relationship building skills
• Strong fiscal management skills
• Ability to communicate effectively both orally and in writing
• Ability to take initiative, think critically, and problem solve
• Ability to effectively communicate in person, via phone, in online platforms, and email
• Ability to use standard office equipment
• Attention to detail and ability to plan, organize and prioritize multiple job tasks
• Ability to appropriately use, protect and preserve the confidentiality of information
• Understand and demonstrate commitment to the vision, mission, and values of both CGTI and PCOA
Required Qualifications:
• Bachelor’s degree in health/social/human services, business administration, education, or related field and at least 5 years of experience in the oversight of health, human service, or educational programming.
• Basic proficiency in Microsoft Office Suite, (Word, Power Point, Outlook, and Excel)
• Successful fingerprint clearance and criminal background check

Preferred Qualifications:
• Master’s degree in public health, social work, business administration, or education.
• Knowledge of Workforce Innovation and Opportunity Act compliance requirements, social media, basic proficiency in scheduling software, Client Relationship Management tools and video conferencing platforms

Salary, Benefits, Work Environment:
• The Program Administrator is a full-time position at 37.5 hours/week, primarily Monday-Friday 8:30 a.m. – 5:00 p.m., with occasional evening and weekend hours.
• The salary range is $60-70K, based on skills and experience.

CGTI offers a comprehensive benefits package, including:
• Health Insurance (HMO and PPO), dental, vision, and voluntary life and AD&D insurance options, as well as long- and short-term disability
• All full-time employees enjoy 12 paid holidays, 21 days of vacation and 15.5 days of sick leave
• Employees are eligible to begin contributing to 401K upon hire and are immediately 100% vested
• Reimbursement for professional development and required credentials may be available
PCOA and CGTI Commitment to Equal Employment Opportunity:
At Pima Council on Aging and CareGiver Training Institute, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all.

CareGiver Training Institute Background:
The CareGiver Training Institute (CGTI) is a nonprofit training school offering post-secondary educational programs for Certified Nursing Assistants, Certified Caregivers, and Assisted Living Managers. Since 2003, CGTI has educated thousands of individuals to provide quality care to elderly and disabled persons. The mission of the CareGiver Training Institute is to be the leader in healthcare education by elevating standards in training, inspiring excellence in our students, and positively impacting our community. The organization, a subsidiary of Pima Council on Aging, plays a critical role in developing a strong healthcare workforce in southern Arizona.

Submit resume and cover letter to: HR@cgtiaz.org

To apply for this position, please download and complete our job application using this link. Please submit your completed application along with supporting documents below, send it to hr@pcoa.org, or fax to 520-762-4773.

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