Posted 3 months ago

Purpose: This position is responsible for all in-house payroll-related duties, tax reporting, monitoring, and reconciling benefit liability accounts in the general ledger.

Reports To: Controller

Category: Regular, Full-time; Non-exempt, Hourly

Compensation: Starting at $20.46 per hour (Dependent upon relevant education, experience, and preferred qualifications).

Schedule, Post of Duty, & Travel Requirements:
• 37.5 hours weekly, primarily Monday-Friday, 8:30 a.m. – 5:00 p.m.
• This position is located at the Lupu Building (8467 East Broadway, Tucson AZ 85710).
• Some travel is required between PCOA locations.

Major Duties & Responsibilities:
• Prepares biweekly payroll by reviewing and tabulating hours worked on timesheets, recording hours worked, annual leave, and sick leave.
• Prepares and processes bi-weekly payroll tax deposits, benefits/deductions, and employee 401(k) contributions.
• Prepares biweekly, quarterly, and annual payroll tax and benefits schedules, including W-2s and other required annual tax reporting.
• Prepares other tax and employee reporting as necessary.
• Completes employment/payroll verifications.
• Researches and corresponds on IRS, AZ DOR, and State and Federal unemployment.
• Leads annual Worker’s Compensation audit.
• Reviews and approves all Payroll related invoices (medical, dental, vision, life).
• Assists HR and employees during annual open enrollment.
• Works with Management regarding budget maintenance.
• Attends and actively collaborates with others at all scheduled meetings and trainings.
• Builds and maintains a cooperative working relationship with others.
• Utilizes technical expertise to complete all assigned tasks with an emphasis on quality and timeliness.
• Works independently and collaboratively with others with minimal supervision.
• Ensures that work adheres to local, state, and federal governmental regulations, and other applicable rules and requirements.
• Uses virtual collaboration platforms to perform work as necessary (e.g. Zoom or Teams).
• Participates in individual and team meetings, huddles, trainings, and scheduled events.

An equivalent combination of education and experience related to the position may be considered.
• A High School diploma or GED; some college or an Associate’s degree with coursework in Business Administration, Accounting, or a closely related field is preferred.
• At least two (2) years of experience in payroll and/or human resources administration; three (3) years is preferred.
Additional Qualifications:
• Bilingual in English and Spanish is preferred.
• Must have reliable transportation.
• Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance.

Knowledge, Skills, and Abilities:
• Knowledge and skill in a financial environment with an emphasis on payroll.
• Knowledge of labor laws, DOL regulations, payroll tax regulations, etc.
• Skill in the use of MIP or similar accounting software.
• Skill in using Microsoft Office suite with an emphasis in Excel at an intermediate level.
• Ability to create, maintain, and enter information in databases with accuracy.
• Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies.
• Ability to effectively communicate with, receive information from, and convey information to others.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to manage time, organize work, set priorities, meet deadlines, and follow up on work assignments with minimal supervision.
• Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers.

Physical & Environmental Factors:
• This position works in an office environment with low noise levels due mostly to office equipment.
• While performing the duties of this job, the employee is regularly required to sit, walk, stand, and occasionally climb or balance, squat, stoop, twist, turn, push, pull, kneel, crouch, crawl, and reach with hands and arms.
• This position frequently must lift and/or move up to ten (10) pounds and occasionally must lift and/or move up to fifty (50) pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
• Hearing requirements include the ability to listen and respond appropriately to conversations in person, virtually, and over the phone.

PCOA reserves the right to modify and interpret this position description. This description in no way implies that these are the only duties and responsibilities to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise; the employment relationship remains “at will.” The position requirements are subject to change to reasonably accommodate qualified disabled individuals.

To apply for this position, please download and complete our job application using this link. Please submit your completed application along with supporting documents below, send it to, or fax to 520-675-4820.

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